EESTI RAAMATUKOGUHOIDJATE ÜHING

ESTONIAN LIBRARIANS ASSOCIATION

The Yearbooks of the Estonian Librarians Association 2017

INTRODUCTION

About the Year of Children’s and Youth Culture

The year 2017 was a special one, bringing children and the youth into more focus in our cultural life and encouraging the younger generation to evaluate culture both as creators and an audience. The Year of Children’s and Youth Culture was initiated by the Ministry of Culture and its implementation coordinated by the Estonian Children’s Literature Centre.
The desire and target of the organisers was to address both children and grown-ups, to combine different fields of culture, generations and areas, and bring together a wide variety of activities for children and young people all over Estonia. The year gave us an opportunity to define the nature of children’s culture in a broader way, and to raise awareness of the importance and responsibility of carrying forward cultural traditions. Everybody knows that by supporting and encouraging our off-spring we ensure a consistent and rich cultural life also for our future generations, and after all, we do have what to pass on to them.
The theme year was accompanied by the slogan Mina ka! (Me, too!) with the keywords self-being and doing things together, and self-doing and being together. A criss-cross of words that highlighted the peculiarities and self-esteem of children, as well as their common activities and creation. An exclamation Mina ka!, for many Estonians first of all associated with a nice children’s song, was in many ways a reminder not to leave the children aside, but to listen to and take notice of them, involving them in their activities and giving them a chance to be independent in their creativity. As the leaders we had the pleasure of recognising that it had worked and a special attention during the Year of Children’s and the Youth Culture was equally paid to both the events and undertakings organised for children and young people and the activities initiated by the children themselves.
A great example was a city festival Tallinn Music Week that this very year for the first time dedicated a special programme to children and young people. Also, the Jazzkaar Festival, that highlighted the suitable concerts for children and young people in their programme. New cooperation bridges were created by a joint project of libraries and museums Raamatukogud-muuseumid-noored (Libraries- Museums - and the Youth). The School of Architecture also contributed to the educational programme of the Year of the Children’s and Youth Culture that in cooperation with the Tagasi kooli (Back to School) initiative invited architects to schools all over Estonia to contemplate the topic of spatial culture in practical workshops. In addition, within the Elamusaasta (the Year of Experience) project young people obtained inspiration for their future from the meetings with professional enthusiasts in their field; the first children’s debates took place at the Opinion Festival; children were involved in the management of several events, etc. The Library Days 2017 Kohtume raamatukogus (Let’s Meet in the Library) also evaluated children and the youth as creators.
The major events of the theme-year programme included the XII Youth Song and Dance Celebration Mina jään (Here I’ll stay) and the experience tour the Children’s Republic dedicated to the 100th anniversary of the Republic of Estonia; however, the focus of attention and support was also on smaller communal undertakings. The door to the self-propelled programme of the Year of Culture on a large scale was open to everyone and this opportunity was used by many, including libraries.
In the framework of the idea competition of the Year of the Children’s and Youth Culture, 62 various undertakings were given an impetus and support. Altogether 248 ideas were submitted during the two-round contest; libraries, unfortunately, were represented only by eight works. But these few were crowned by a merry street project of the Children’s Department of the Central Library of Lääne County, in the framework of which Haapsalu town was decorated by well-known citations from children’s books.
Among the major events of Estonia 100 and the Year of the Children’s and Youth Culture was the experience tour the Children’s Republic that together with children and their families in a playful way celebrated the 100th anniversary of the Republic of Estonia in 53 places in summer. In cooperation with top specialists and more than 200 partner organisations and contributors this great project became a reality all over Estonia, with more than 30 000 people taking part in the events of the Children’s Republic. 254 workshops were held promoted by museums, libraries and activity centres; despite the weather, kids and grown-ups had a lot of fun on a unique labyrinth-playground. The summer proved that it was possible to play in all weathers, and that big and important undertakings are born in a mood of cooperation. The Children’s Republic was a very emotional journey – we met thousands of children and saw how much joy they got from the load of culture delivered to their home yard. We witnessed much fun and the joy of discovery, received a lot of positive feedback, and felt sincere gratitude. And, above all – the children liked it! The audience appreciated the originality of the activity, its good quality and design and that something very special was created having in mind only children. It was nice to acknowledge that in every corner of Estonia there were some active hobby groups for children and those who worked with children were real enthusiasts. Our children and culture are in good hands.
The Year of the Children’s and Youth Culture was inspiring and instructive. 16 000 children, met at the experience tour Children’s Republic, or spontaneous youth party of the Youth Song and Dance Celebration organised on Freedom Square alone, a thousand times confirmed how much wisdom, bravery, courage, and love for culture our children and the youth had. Directing our faces and thoughts to the future, it is important that we notice and include our children and the youth in this process, and offering cultural programmes to them, act together, thoughtfully, and following the best practice.
This Yearbook has been influenced by the theme year as well, and its articles reviewing children’s service in libraries. But in addition, you can read a voluminous article about methodical work of libraries through decades, to get acquainted with the best librarians and library deeds. The textbook “Information Sciences in Theory and Practice” by the lecturers of Tallinn University is introduced. As usual, a review of the activities of the ELA, ELNET Consortium and the Music Library Association in 2017 is provided.
We would like to thank all those who were involved in the compilation of this Yearbook.

Editorial Board

SUMMARIES

The Children’s Republic
Triin Soone, Director of the Estonian Children’s Literature Centre

2017 was the Year of Children’s and Youth Culture of Estonia that focused on the cultural life of children and youngsters encouraging the younger generation to participate in the event both as creators and an audience. The activities of the Year of Children’s and Youth Culture were coordinated by the Estonian Children’s Literature Centre.
The main event of the theme year, the experience tour Laste Vabariik (Children’s Republic), was brought to life in cooperation with the Estonian Children’s Literature Centre and the Organising Committee of Estonia 100 at the Government Office to celebrate the centenary of the Republic of Estonia with many children all over Estonia. The idea of the Children’s Republic, which was touring around Estonia from May to September 2017, was to bring a little bit of Estonian children’s culture into every county of Estonia in a way that would address and call to act both children and grown-ups.
Taking into account children’s special interests and skills, in cooperation with good partners a comprehensive and diverse programme and play area were prepared that toured around Estonia in a special custom-made trailer stage. Performances, playgrounds, thematic area, workshops and plenty of other exciting undertakings for children were unfolded in 58 different places of Estonia. The whole families were invited to visit the Children’s Republic. During sixty one days of the tour 1980 children and youngsters performed on the trailer stage. More than 400 young people from local communities contributed over 2000 work hours to the success of the tour. In the programme of the Children’s Republic were also engaged twenty eight public libraries.

Activities of the Children’s Services Committee
Rita Raudsepp, Senior Librarian of the Sindi Town Library, Head of the ELA Children’s Services Committee

Anneli Kengsepp, Development Manager of the Estonian Children’s Literature Centre
At the beginning of the new millennium there was a situation in Estonia where librarians providing services to children were acting in isolation in their libraries and there were very few common points of contact. The cooperation between our kindergartens and schools was also weakened and practically we were lacking professional training for librarians working with children.
For the first time children’s librarians convened nationwide in Põltsamaa on 29 October 2004. Already the following year the II National Children’s Librarians Day held in Viljandi on 21 September 2005 initiated the establishment of the Children’s Services Committee at the Librarians Association. The Committee has been successfully operating until the present day, uniting eighteen libraries from all over Estonia. In the course of the years many new activities have been launched which by now have become traditions of the Children’s Services Committee. The article provides an overview of the performance of the Children’s Services Committee until the present day.

Methodical work of libraries: the years and the people
Krista Talvi, long-standing librarian, member of ELA
Tiiu Valm, Director of the Viimsi Library

The concept „methodical quidance“ does not probably say anything to the majority of contemporary librarians except that it is a remnant of the Soviet time activities. However, it must be noted that methodical supervisors were primarily engaged in the work organisation problems of the library, in collecting library statistics, drawing up operational analyses, organising professional development activitieses for librarians, giving advice on various library-related issues, etc.
On 2 February 1945, the new statute of the State Library of the Estonian SSR (now National Library of Estonia) defined the tasks of the library as follows: the development and consolidation of librarianship, providing advice on methodical and bibliographic work of libraries and popularising their work experience. Thus the Library Structure Methodical Office (Cabinet) was established.
In 1963, the Methodical Cabinet was renamed Methodical Department. The employees of the Methodical Department of the State Library of the Estonian SSR and the State Inspectorate of Libraries worked in a close cooperation. The organision of methodical work was much facilitated when in spring 1968 the posts of methodical supervisors were created and included in the region public and region children’s libraries. The training of methodical supervisors was provided by the Methodical Department of the State Library. The important aspects of methodical work were library performance analyses, sociological surveys of public library readers, issuing methodological publications, such as Raamatukoguhoidja käsiraamat (Librarian’s Manual), Raamatukogude sõnastik (Library Glossary), Eesti NSV raamatukogud. Teadmik (The Libraries of the Estonian SSR. Directory), a bulletin Huvitavat raamatukogude töös (Interesting Facts in Library Work) that from 1990 bears the name of the journal Raamatukogu (The Library). Also, important methodological-bibliographic publications on Estonian literature classics were issued.
The libraries were regularly inspected and guided on the spot. The analyses of public library reports began in the 1960s, the publishing of reports in 1967.
To improve continuous professional development of librarians, in-service training and intership in Estonian libraries as well as abroad began. Meetings for the heads of acquision departments, senior methodologists of central libraries and other library employees were held.
In 1987, came up an issue Qua vadis, methodical work?
Many stressful meetings were held. The time of rearrangements had begun. In 1991, instead of the Methodical and Research Department the Librarianship Department was formed.
Despite the reorganisations and the change of names that took place over the years, in addition to several important duties, from 1980 the Department on a regular basis arranged in-service training for librarians. From 1990s, the training was systematically carried out within the professional system of the Republic of Estonia. Until October 2017, the Training Centre of the National Library performed professional education of librarians in close cooperation with colleges, associations for the education of adults, the Ministry of Culture, training companies, other libraries, etc.
On 1 October 2017, the Training Centre was liquidated and training activities were delegated to the Development Centre of the Library Service of the National Library.

Activities of the Estonian Librarians Association in 2017

As of 31 December 2017, the Estonian Librarians Association (ELA) united 760 active members, including six honorary members. The activities of the ELA are continually supported by the Harju County Library, Lääne County Central Library, Pärnu Central Library, Valga Central Library, and Viljandi City Library.
In 2017, the membership was decreased by fifteen members: 31 new members joined the Association and 46 members left due to various reasons. The campaign Join the ELA held during the annual meeting and the Library Days brought 23 new members to the Association.
The ELA Board had nine members. They held five meetings; the issues requiring a rapid decision were decided by written voting. The Office of ELA had one employee.
The year 2017 was a busy one; the activities that had already become a tradition were continued.
In 2017, actively performed their duties the following ELA structural units: the sections of Special Libraries, School Libraries and Rural Libraries; the committees of Libraries, Education, Children’s Service, Terminology and Antiquarian Book; the working groups of New Approach and Acquision of Public Libraries; the Retired Librarians Club, the Young Professionals Club, and the Professional Qualification Committee. Tartumaa Kogu (Tartu County Corporation), Võrumaa Ühendus (Võru County Association), and Pärnumaa Ühendus (Pärnu County Association) organised jointed activities in their own regions.
At the general meeting held on 28 February participated 202 ELA members; the quorum together with mandates was 462. Two presentations were delivered at the public meeting Milline on hea raamatukogu? (What is a good library?), which were held on the same day. Leena Aaltonen, Counsellor for Cultural Affairs at the Ministry of Education and Culture, Finland, introduced the new Public Library Act that had recently come into force in Finland. Asko Tamme, Vice-President of the ELA, talked about how to evaluate libraries in the Estonian context. To say thank you, at the public meeting the best librarians were granted recognition for their work.
The ELA is a provider of librarian professions. In 2017, the profession was granted to fifteen applicants. Resulting from the expiry of occupational standards, in collaboration with Kutsekoda (The Estonian Qualifications Authority) competence requirements for librarians were analysed; and necessary amendments were made to the earlier approved occupational standards. The working group formed at the Kutsekoda completed the renewed occupational standards for Librarian, level 6, Librarian, level 7, and Librarian level 8 certificates which were approved at Kultuuri Kutsenõukogu (the Professional Council of Culture) on 22 November 2017.
In 2016-2017, the activities of ELA were focused on the quality of public library services. The quality criteria for public libraries were mapped and the tasks of public libraries at different levels described, on the basis of which the working group created a working draft of the model for quality assessment of public library services. In March-April 2017, a pilot project was launched, where nine libraries tested the model and carried out self-assessment. The work was continued in 2018.
In order to stimulate cooperation between libraries, museums, youth institutions and organisations and facilitate the Year of Children’s and Youth Culture, the ELA applied for assistance from the Ministry of Culture and in March 2017 announced a competition of cooperation projects. The aim of the competition was to encourage collaboration of cultural and memory institutions with youth organisations, and involve young people in cultural activities and cultural creativity. In the framework of the competition twelve cooperation projects across Estonia were financed, giving the youth an opportunity to create culture themselves and see the libraries from a different prospective. Altogether, twelve libraries, six museums and seventeen youth centres participated, involving 340 young people. The projects were summarised at a concluding seminar on 6 December.
On the occasion of the 100th anniversary of the Republic of Estonia a project Sajandi sada raamatukoguhoidjat (Hundred Librarians of the Century) was launched to select the most outstanding Estonian librarians, to raise awareness of and evaluate the profession of librarians in a broader context.
The nationwide Library Days Kohtume raamatukogus (Let’s Meet in the Library) were held 20 - 30 October. In cooperation with the Pärnu Central Library the ELA organised the opening of the Library Days at the Pärnumaa Vocational Education Centre, bringing together 150 librarians from all over Estonia.
In cooperation with the National Library of Estonia the professional journal Raamatukogu (The Library) was being issued. Also, the Yearbook of the Estonian Librarians Association was published.
Activities of the Consortium of Estonian Libraries Network in 2017
Kristina Pai, Executive Director of the Consortium
The Consortium of Estonian Libraries Network (ELNET) was established in 1996 for the execution of common public interests of libraries. The task of the ELNET Consortium is to manage and develop the E-varamu (E-Repository) portal, integrating nationally important databases: the on-line catalogue ESTER, database of articles ISE, the Estonian Subject Thesaurus, and Estonian research and cultural digital collections. In order to procure essential foreign research databases for Estonian scientists, the ELNETConsortium cooperates with the Estonian Ministry of Education and Research,
The ELNET Consortium unites the major Estonian libraries, has nine members and nine partners – altogether 18 libraries and accordingly also many branch and special libraries. All Estonian research libraries are involved (the libraries of the Estonian Academy of Arts, Estonian University of Life Sciences, Estonian Academy of Music and Theatre, Tallinn University of Technology, and the University of Tartu), also the National Library of Estonia, Repository Library of Estonia, and the libraries of Estonian Literary Museum, Art Museum of Estonia, Estonian National Museum, National Archives of Estonia, Eesti Pank (the Bank of Estonia), Estonian Defence Forces, Estonian Academy of Security Forces, and Tallinn University of Applied Sciences. Among the members are also two major public libraries: the Tallinn Central Library and Tartu City Library. Via the online catalogue ESTER the collections of some smaller libraries are also included.
The ELNET has eight working groups (Managers’ Board, working groups on cataloguing and name authority, classification and indexing, database of Estonian articles ISE, joint procurement, digitising activities, E-repository, and statistics (established in 2017), engaging in its activities librarians from many libraries.
The article summarises the activities of the ELNET Consortium in 2017.

Activities of the Estonian Music Library Association in 2017
Kaie Viigipuu-Kreintaal, President of the Estonian Music Library Association

The Estonian Music Library Association (EMLA) is an organisation which promotes cooperation between music libraries and represents professional interests of librarians. The EMLA is the Estonian national section of IAML (International Association of Music Libraries, Archives and Documentation Centres) and a member of the Estonian Music Council and the Estonian Music Information Centre. In 2017, the EMLA had 114 members, eleven institutions and three individual members.
During the year the Music Library Association had two larger meetings, both of which turned out to be spirited and inspiring. The annual meeting of the General Assembly took place in the National Library of Estonia on 12 May. The autumn seminar-camp was held at the Mooste manor in Põlva County on 22-23 September, where during two days informative, and at the same time, emotional meetings with some special people took place.
The delegation of EMLA participated in the 66th annual congress of IAML in Riga on 18-22 June.
The articles gives an overview of the activities of the Estonian Music Library Association in 2017.

A weighty argument in the native language information education
Krista Lepik, Lecturer of Information Science, Programme Director of Library and Information Environments, and Curriculum Programme Director of Information and Documentation Management at the University of Tartu
Infoteadused teoorias ja praktikas / S. Virkus, A. Lepik, E. Uverskaja, T. Reimo, S. Metsar, R. Ruusalepp, A. Möldre, M. Laurits. – Tallinn : Tallinna Ülikooli Kirjastus, 2017. – 726 lk. : ill.

It is not often that a comprehensive textbook comes out in the native language of a small nation, which by the scope of its approach covers almost the entire speciality. Infoteadused teoorias ja praktikas (Information Sciences in Theory and Practice) is no doubt a monumental work, putting together on its 726 pages the most important aspects of information sciences relating to terminology, theories, and the scope of application. The structure of the textbook is logical, directing the reader gradually from the fundamentals of information science (terminology, the history of development and underlying problems) to practical issues.
The textbook is a useful instrument for students getting aquanted with the speciality or for anyone who can individually take a look at the key texts of the subject field of interest. It is a useful base material for studies to familiarise them with important terminology and approaches. The textbook can be browsed through by those interested in self-development or just by curious practitioners. The book can also be a good aid to professional lecturers: providing them with the fundamentals, it nevertheless gives the user a creative freedom to approach the topics treated in the textbook according to the regular training basics.
The textbook Infoteadused teoorias ja praktikas has filled an essential gap in the professional Estonian language literature.

The Yearbooks of the Estonian Librarians Association 2018

Preface

Dear reader, in your hands you are holding the 30th Yearbook of the Estonian Librarians Association. The first edition of the Yearbook was published in 1990, describing the activities of the Association in 1989. Information presented in this book provides an overview of the current state and trends of Estonian librarianship. The forerunner for this Yearbook is a publication named “Estonian Librarians Association: Re-establishment and Activities in 1988” compiled by Linda Kask, that describes ELA re-establishment story and first steps. Immediately after that, the ELA Board have decided to launch the Yearbook to increase the publishing opportunities for the authors and present the ELA Chronicle. Thanks to many authors and writers, our yearbook is reflecting a great period of activity of Estonian libraries and nowadays it is available in the digital archive Digar, in addition to its printed version.
2018 was the anniversary year of the Republic of Estonia. Estonian librarians have gifted the virtual exhibition "Librarians of the Century" for the country 100th anniversary. It presents the story of Estonian librarians, introduces and adds more value to the work of librarian by pointing out changes in activities of Estonian librarians through the most charismatic librarians. In order to promote reading, the ELA Section of Rural Libraries has asked libraries to give 100 reading hours as a gift to Estonia 100th birthday. As a result, in February a total of 160 reading hours took place in libraries and kindergartens, schools, youth and elderly day centers all over Estonia, as well as, at the Estonian School in New York and the Estonian Society of Luxembourg. Various photos from these events can be found on the Internet.
It is known that ELA was established at the 1st Congress of Librarians and in 2018 it was possible to celebrate the 95th anniversary again at the Congress. The 11th Congress of Estonian Librarians “The Library is Freedom” took place on 18th and 19th of October in Rakvere. The aim of the Congress is to bring together the Estonian Librarians Community once in five years to improve cooperation between different types of libraries. Presentations were focused on the future, introducing new services in libraries. In addition to the Estonian experience, presentations were also about the new generation of libraries in the Nordic countries. The Congress also summarized the strategy paper "The 21st Century Library”, based on an evaluation of the quality of the public library service, which was voluntarily conducted by 125 public libraries all over Estonia at the beginning of 2018. This Yearbook contains a large part of the reports presented at the Congress.
The Board of the ELA has prepared the third development plan for the Association, which defines its activities and development trends for 2019–2024 years and approved it at the 2019 general meeting. Traditionally, the summaries of the activities of the ELA and other professional associations have also been included in the cover of the Yearbook.
We extend our sincere thanks to all the authors!

Editorial Board  

SUMMARIES

100-year-old Estonian European Cultural Heritage in 2018
Marju Kõivupuu, Tallinn University Senior Research Fellow

The goal of 2018 both in Europe and Estonia is to raise people's awareness of cultural heritage and its value, mediate timeless values, ethics and aesthetics through cultural heritage, create different ways of preserving and interpreting cultural heritage and to support the sustainability of the living heritage at the present time. Cultural heritage is not only binding us through a common past, but is also oriented towards the future by creating history. The article deals with topics related to cultural heritage, trying to answer questions whether cultural heritage is just something that was always a part of people's everyday life and what today is studied by professionals and practiced as a hobby. Or maybe cultural heritage is more like everyday fun activities, such as gathering together at the community center to enjoy aspic, blood sausages or potato salad; compulsory sprout sandwich on the family dinner table, giving flowers to teacher on the first and last school days; making a snowman with the first snow, watching Estonian Song Contest, Presidential Reception or New Year’s Eve TV shows and reading its accompanying critical reviews in social media and the press (as the virtual community is not a community), popular quotes from literature, films and song lyrics etc.?

Local history and reasearch in Uhtna
Inge Pikkoja, Uhtna Library Director

The library is the best place of the countryside for collecting and preserving hometown history. Librarian becomes the most intelligent and historically aware person in the area, taking the place of a school teacher. The librarian is trusted, materials that are given to him are preserved and are available to everyone. Researching local history brings the diversity to library work, highlighting the importance of the library for the community.
The article describes the beginning and the following steps of the local history research, as well as, the way it is being captured in Uhtna Library in Lääne-Viru County. Initially it was a home coterie and later it has developed into electronic environment - topotheque that is being upgraded and managed by the community. In other words, it is a collaborative platform that provides access to digitized historical sources of the community. Inge Pikkoja, the Manager of the first Estonian topotheque and Uhtna Library Director, has called topotheque a village museum, that everyone can visit from home. She has gained a lot of knowledge while researching local history and her curiosity has developed interest in other people, as well as the motivation to participate in the research.

Time to move out of the comfort zone? Results of the survey of visitors and non-visitors of Estonian libraries
Mai Põldaas, Tartu City Library Development Manager, Research Expert

Time to move out of the comfort zone? Results of the survey of visitors and non-visitors of Estonian libraries
The main purpose of the research was to analyse two areas of Estonian culture – museums and libraries, the reasons for visiting or not visiting them. During the research, the task was to identify services that visitors and/or potential visitors would like to use. In addition, research was planned to reveal services that museums and libraries do not offer yet and to identify new possible target groups, who would use these services in case of their availability. Research results will help to find new possibilities to make museums and libraries more popular and attractive for potential visitors and new target groups, as well as increase their economic profit.
In Estonia, this research was conducted for the first time. It is unique, since it examines two cultural heritage areas at the same time – museums and libraries, visitors, non-visitors and the usage of services, while applying integrated methodology. Research consists of interviews of Estonian residents and companies via phone: survey respondents are Estonian residents, who are at least 15 years old and differ according to geography, gender, age, education and language. The sample is 2000 respondents that includes visitors and non-visitors of museums and libraries. For companies, four fields of activities were chosen: manufacturing industry, education, health care and social welfare, also art, entertainment and leisure. Companies were selected randomly among those, who had 0-49 employees. The sample is 200 and it includes companies that used services of museums or were in cooperation with museums and/or libraries, as well as those who had no contact with these institutions.
In this article only the results of the research among library visitors and non-visitors will be briefly introduced. The main conclusions are:
 within the last 12 months, the share of library visitors among the entire population aged 15 and over is 50%. Among library visitors, there are significantly more women, people who speak Estonian, students, highly educated people and housewives with 1-2 children. Among library non-visitors, more than half of the respondents are men, Russian-speaking residents, people aged 45 and over, people with secondary education, housewives with no children and retired people.
 the main reason for visiting a library is for the pleasure of reading and the possibility to choose publications that respond to the reader’s needs. A quarter of visitors pointed out different reasons related to studies, hobbies or work. Two most mentioned reasons for non-visiting library were lack of time and possibility to purchase books or other publications.
 the strongest side of Estonian libraries, according to respondents, is a suitable and easily accessible location (70%), 62% of respondents have pointed out wide and sufficient variety of books and other publications, 61% think that the service is good/perfect. Current communication activity is a weak side of Estonian libraries: only 35% of respondents are pleased with it and a half of all respondents (49%) have not answered this question.
 Possibility of visiting library is lower than visiting a museum: 22% of Estonian residents plan to increase their number of visits to the library; 32% of residents do not plan to go to the library at all during the next year.

Libraries through the eyes of local government
Andrus Haugas, Director of Leisure and Cultural Services of Pärnu City Government

After the administrative reform in Estonia in 2017, the number of municipalities have decreased to 79 and only few municipalities were not affected by the administrative reform. Today Pärnu is no longer what it used to be. A year ago, the area of Pärnu was 33 km2, but now it is 858 km2. Immediately after enlargement, there were 10 libraries acting as separate insitutions. Already during negotiations there was a proposal to make out of libraries of merging municipalities Pärnu Central Library branches. Both parties mutually agreed and these changes were applied. This agreement was easily approachable, since Pärnu Central Library have been fulfilling the role of main library in the county and cooperation with rural libraries was really good. All parties know and trust each other.
It must be admitted that the way library work should be organized in municipalities is clearly described in legislation. Although administrative changes came into force on 1 January 2018, it was obvious to everyone that accession is not finished yet. This is a process and it takes time. Also accession agreement states that no major changes will be made within 4 years. This means, among other issues, that majority of things should remain the same for population. The article summarizes the impact of administrative reform in Pärnu.

Lääne-Virumaa public libraries in the light of administrative reform or a critical look to yourself
Maiga Parksepp, Head of Haljala Local Library

The administrative reform in Estonia has not left without attention the Lääne-Viru County,
there are now 8 municipalities instead of 15, 7 municipalities and 1 city, and changes in the library structure are inevitable. Libraries are looking forward to unification, voluntary or forced. What are the reasons for the unification? How they will affect everyday work?
At the moment, when libraries are under critical look of local government in the light of new reform, there is good opportunity to give yourself a honest assessment, review your activities, outline the best and leave all the outdated and unnecessary behind. It is important that all parties could value the library as an important educational and cultural institution in the countryside, understand the responsibilities and goals, feel the joy of action and the ability to work.
Librarians emphasize the importanсe of the library in the local community.
If the number of readers is constantly decreasing, is the library still so important? Is the librarian still professional enough in his / her work? Do librarians and employers or local government agree on the necessity of the library?
There's no great loss without some gain, says the old man's wisdom. Does librarian also agree with this in the light of administrative reform? What are the fears and why they have developed? The time will show whether the fears were reasonable, although the first steps of change have been made.

Training maze
Ilmar Vaaro, Assistant of Information Studies in Institute of Social Sciences at University of Tartu

Public libraries depend on developments in society. The aim of this report is to point out how the administrative reform and other accompanying developments in public libraries will affect in the light of training. The sources are articles, research results and interviews specifically conducted for this report.
Lack of territorial integrity criteria and the use of voluntary merge model have resulted into diverse society pattern after the administrative reform of 2017 in Estonia. Veiko Sepp has distinguished at least 11 types of local government units in the new administrative territorial division. The majority of those are the municipalities of the center and parish that connect one city center with its suburb (21); municipalities characterized by countryside settlement (14); towns connected into one urban settlement (10).
Options for reorganization from the point of view of public libraries: municipalities, where nothing has changed; municipalities where new units were added, but no big changes appeared; municipalities, where have occurred branch libraries, have the library activities either changed or the library closed.
Factors affecting the broader aspect of training are related to legislation and development plans.
When awarding a profession certificate, there comes a recognition of skills and knowledge, despite of the time, place and way they were received. The competencies achieved while studying for degree level allow you to work in a wide variety of areas in life.
From the employee's point of view, we can define pre-community education, community-based training and post-knowledge upgrading. In this context, vocational training plays an increasingly important role. It is important that an unassisted community gets expert support from an experienced colleague. The training palette has not changed much lately. Does the library become multifunctional with changes in the content of the training?
Trainings in the countryside are considered to be very important. The farther and more specific the subject of the training is - the less interest occur. An important part of the training is the financial aspect. Free trainings and use of e-learning environments would definitely help. In case of the e-learning environments there is a question of content managing resources. More and more the community has to contribute to training itself.
This situation needs to be fully assessed and corresponding actions should be taken.

Estonian Librarians Association (ELA) activities in 2018

31.12.2018 762 active members, including six honorary members, belonged to the Estonian Association of Librarians. The ELA's supporting members are the Harju County Library, the Central Library of the Lääne County, the Central Library of Pärnu, the Central Library of Valga and the Viljandi City Library.
In 2018 the number of members has increased by two: 14 new members have joined the association; 12 members have left ELA during the year. Campaign “Join the ELA!” that took place during the Annual Meeting and Library Days, has brought 8 new members to the association.
The Board of the ELA had nine members and have held five meetings. One person works for the ELA office.
In 2018, there were 3 sections, 4 committees, two working groups, a Young Professionals Club and an Ex Club.
Information Day for Rural Libraries (up to 30 participants) takes place on a regular basis, as well as school libraries spring (85 participants) and autumn Information Days (80 participants). In addition, there is a summer seminar for school libraries (20 participants) and for rural libraries (45 participants).
50 librarians participated in the national day of children's library worker in autumn. A series of training sessions took place in the AT: Academic Training Course with more than 40 people attending. Librarianship brainstorming was conducted under the guidance of a new analytical center to study the applicable general data protection rules (50 people attended).
Special libraries section met twice a year on Information Days. Special libraries section and collections management committee have organized a study trips to Võru County. Nearly one hundred librarians became part of the collections management committee autumn seminar. Antiquarian books committee have met two times to get to know various historical collections. For the 13th time, the terminology committee have organized a Terminology Day.
Since 2014, the ELA has a Young Professionals Club that becomes more and more popular every year. The club meets two times a year. The winter seminar has been popular (not only among young people, but also among senior colleagues). In 2018, the summer seminar, BibliCamp, took place in Türi and the topic was about the use of social media for marketing library services.
The general meeting of the ELA members was held on 28 February in the conference hall of the National Library, where have participated 172 members (according to the listing - 265 members). The report of the ELA's activity, financial and auditing committee of 2017 was presented and the plan for 2018 was approved. Heads of structural units of the ELA talked about their activities and plans. Members were elected to the Board and the Audit Committee.
At a meeting “Libraries in Culture”, the look was taken at Estonian cultural policy, issues of public library quality assessment we discussed, as well as its strategic development. The meeting has begun with a thank-you event, where the best librarians and the best library activities of the year were recognized.
The most important event of 2018 was the 11th Congress of the Estonian Librarians, "The Library is Freedom", which took place on 18-19 of October in AQVA Conference Center in Rakvere. Librarians celebrated with the Congress both the Republic of Estonia 100th anniversary and the Estonian Association of Librarians 95th anniversary. At the same time, traditional nationwide library days "Let’s Meet in the Library" have started.
The event was organized by the ELA in cooperation with Lääne-Virumaa County Central Library. 220 librarians have participated from all over Estonia from rural, scientific, school and special libraries. A total of 26 reports were presented during two days, 19 digital posters showing successful activities and projects. Performers have shared best practices, encouraged and inspired each other to contribute to the future of Estonian libraries. Virtual exhibition “Librarians of the Century” was prepared and presented, as a gift from Estonian librarians for 100th anniversary of the country.
Based on librarians' vision document “Library of 21st Century” quality assessment model for public library services was completed in 2017. In early 2018, the first major self-assessment round took place, in which participated 125 libraries across Estonia. The "Public Libraries Quality Assessment Report 2018" was completed, and conclusions were made at the Congress.
In 2018, project competition "Libraries-Museums-Youth” was organized for the second time across all areas. 22 applications were submitted to the competition and evaluated by a five-member committee. 12 projects were fully or partially accepted. A total of 10 libraries, 7 museums, 12 youth centers and 423 young people participated. The seminar, which took place on December 5, summarized and supported the libraries, museums and youth centers that introduced their activities.
The association board drafted a development plan, which was sent to members for improvements. The new development plan for 2019-2024 was adopted at the general meeting of the association in February 2019.

Estonian Library Network Consortium in 2018
Kristina Pai, Executive Director of the Estonian Library Network Consortium

In 2018, the Estonian Library Network Consortium (ELNET) had 18 members and partners. There were no new subscribers this year, but negotiations were in progress with Tallinn Health Care College, with whom the signing of the accession agreement remained for 2019.
During the year, 7 Board and 5 General Meetings were held. Several documents (annual report, budget, work plan, ESTER security protocol, ISE statute, ELNET prize statute) were confirmed, it was decided to integrate the e-Repository portal with European portal and developments were discussed. In 2018, the new ELNET development plan was prepared and approved in the beginning of 2019.
There were eight working groups: Library System Managers' Board, Working Group on Cataloguing and Classification, Working Group on Coordinating the Digitizing Activities, Working Group on Database of Estonian articles ISE, Working Group on Estonian e-Repository, Working Group on RDA, Working Group on Licensing of E-Resources and Working Group on Open Data that started in 2018.
Payments up to 3 million euros were processed through ELNET, that were mostly spent on scientific databases, development, as well as system maintenance fees, labor costs, etc. Extracts from the e-catalog ESTER were submitted to the Authors' Fund on the basis of a contract in force since 2005. The contract also states that the rental compensation should be paid to the authors annually.
Index Scriptorum Estoniae, a database of Estonian articles, is mainly compiled from newspapers, magazines, articles and reports published in Estonia. In 2018, publications were mainly bibliographed for the purpose of compiling own theme bases. DIGAR's Estonian article portal is used as an alternative to ISE.
EMS is an all-subject thesaurus-structured keyword search for information in Estonian, such as various types of publications. The EMS was compiled in 2018 by the National Library of Estonia, the Library of the University of Tartu and the Library of the Baltic Defense College. With actual editing was dealing 9-member editorial board. In 2018, were added 464 new EMS entries (221 keywords and 243 references). At the end of the year, the EMS had 60,664 entries (39,463 normative keywords and 21,201 references).
The aim of the e-Repository portal is to bring together Estonian digital cultural and scientific heritage. You can search the portal for records, books, maps, pictures, articles, sculptures, sound and video recordings, and other digital scientific and cultural information. E-Repository provides with a single access to the databases created by Estonian memory institutions (libraries, archives, museums), universities and other research and development institutions. The e-Repository portal does not preserve digital objects; digital collections are located in repositories of memory institutions.
The ELNET Consortium coordinates joint procurement of e-Science databases. In 2018 it was granted more than 3 million Euros for joint procurement of e-Science databases. At the beginning of the year, a new procurement procedure and a 2018 procurement plan were approved at the general meeting. Several public procurements of databases were terminated and launched in the Public Procurement Register.

The Activities of the Estonian Music Library Association in 2018
Kaie Viigipuu-Kreintaal, Chairman of the Estonian Music Library Association

In 2018, the Estonian Music Library Association once again had the opportunity to organize an international event. In cooperation with Tallinn University Institute of Humanities and IASPM Norden (Nordic branch of the International Association for the Study of Popular Music) international seminar „Popular music – research and resources in the Nordic-Baltic region” was organized on 26 and 27 April in Tallinn.
The aim of the seminar was to bring together two different sides of pop music - researchers and interest groups. The seminar included 15 presentations from Estonia, Lithuania, Finland and Norway. In addition, it was possible to visit the exhibition of the Estonian Organization of Musicians related to the theme of the seminar.
The annual meeting of the EMLA and the autumn training day took place on October 5 at the Tallinn Central Library.
However, the main theme of the training day was music therapy, where music therapist Alice Pehk introduced the basic principles of music influence, gave a brief overview of music therapy and its main application areas and the use of music in self-regulation. All participants also had the opportunity to gain their own experience of music by passing a short music therapy session.
In 2018, 100 records of music literature published in Estonia were entered in the bibliographic database RILM (Literature International de Littérature Musicale), as well as their English annotations.
EMLA members participated in IAML (International Association of Music Libraries, Archives and Documentation Centres) 67th Congress in Leipzig, as well as in BAAC (Baltic Audiovisual Archival Council) annual conference in Tallinn, where two reports were presented from our side.
Ilvi Rauna has continued her work as a vice-president of IAML's Libraries in Music Teaching Institutions branch, while Kaie Viigipuu-Kreintaal is a member of IAML Copyright Committee.

 

The Yearbooks of the Estonian Librarians Association 2016

Preface

Dear reader,
You are holding the 2016 Yearbook of the Estonian Librarians Association (ELA).

The year 2016 will go down in the history of ELA as the year of active cooperation and communication. Through the meetings with the Estonian members of the European Parliament and the forwarded appeals, the good level of the Estonian libraries was acknowledged. Participation in the discussions at the Baltic and Nordic Library Associations conference in Lithuania and at the IFLA congress in the United States enabled the representatives of our association to compare the activities of the associations in different countries.

The vision document “The 21st Century Library” was one of the community projects that was further developed. Completed at the end of 2015 as a result of great cooperation project led by ELA, this cross-library type document analyses the current state of Estonian librarianship and the future trends influencing the area while pointing out the main strategic directions of development. In 2016, this document formed the basis for describing the service provided in public libraries in a more detailed and multi-layered way. An overview of the completion process of the document essential to Estonian librarianship will be given by Katre Riisalu, the president of the ELA.

In April 2016, twenty years passed since the formation of one of the important joint projects of Estonian libraries, Consortium of Estonian Libraries Network (ELNET). The anniversary was celebrated with the conference “ELNET 20” which showcased visionaries in the field from Estonia and abroad. A comprehensive overview about the activities of ELNET during the 20 years can be read from the article by Mare-Nelli Ilus and Riin Olonen.

The future of the librarianship depends on the library employees’ abilities to satisfy the needs of the readers as well as how successful they are in mediating information and developing the services. In 2016, 15 libraries from the Association of European Research Libraries LIBER, including University of Tartu Library and Tallinn University of Technology Library, conducted an international reader survey. The survey was based on LibQUAL+ methodology and studied user satisfaction with the library staff, the availability of information, and the physical space of the library. Kristina Pai and Aiki Tibar provide further information about the survey, its results, and possible comparisons with other European scientific libraries in their article.

Estonian public universities have participated in different Erasmus Mundus global learning and international mobility programmes for years. Although library employees have also taken part in these programmes, they could participate in the scholarship programmes more frequently. Kate-Riin Kont shares her experience of how different projects can be used.

The Yearbook traditionally introduces the best librarians and library deeds of the year, and covers the activities of the ELA, ELNET Consortium and the Estonian Music Library Association.

We would like to thank everyone who contributed to the compilation of the Yearbook and provided their comprehensive articles.

 

Editorial board

Summaries

The library of the 21st century – future vision of Estonian librarians

Katre Riisalu, President of the Estonian Librarians Association

The future of libraries has been considered repeatedly. In Estonia, the issue of the network of public libraries emerged on the agenda already in 1919. Even then it was realised that performers of the public libraries network were the state and municipalities together with local communities. In newly independent Estonia, it was not long before the compilation of development plans started. In 1990, under the guidance of the ELA the development conception of Estonian libraries was completed; in 1998, the general principles of Estonian cultural policy were approved; and during the time in office of Signe Kivi, the Minister of Culture, the Development Plan for Libraries for 2000-2002 was put together. In the year 2000, the Ministry of Culture ordered the development plan for Estonian research libraries from the PW Partners. At present the library landscape is influenced by the General Principles of the Cultural Policy up to 2020 specifying the most important development priorities for libraries.

In 2015, the ELA started to draw up a vision document The Library of the 21st Century with the aim of analysing the current situation of Estonian librarianship and future trends affecting this area, to agree on the main strategic developments. During the process it was important to jointly raise awareness of and formulate the challenges and problematic issues that needed to be solved.

The document determined six principal fields of activities, to be followed during the coming years, which are interrelated, form an integrated circuit and are characteristic of all types of libraries. The necessity to describe the basic service of the library and to organise the library network, as well as the transformation of libraries into multifunctional centres were pointed out as the priorities of Estonian librarianship for the coming years. All this requires competent specialists and efficient cooperation between libraries.

The vision document covering all types of libraries serves as a starting point to continue discussions in a more detailed and specific way and formulate significant agreements. Thus a year later, in autumn 2016, a working group of representatives from public libraries was convened. Its aim was to describe the services provided by public libraries more precisely and diversely. The mission of Estonian libraries was articulated as follows – to contribute to the formation of cultured and educated people who could live their lives successfully. The public libraries contribute to this by developing the reading habits of people, by supporting life-long learning, and ensuring access to information, knowledge and cultural content.

20 years of the Estonian Libraries Network Consortium

Mare-Nelli Ilus, Executive Director, ELNET Consortium
Riin Olonen, Development Manager, ELNET Consortium

In the yearly 1990s, the major libraries of Estonia began to search opportunities for cataloguing books online. It was understood that to achieve common goals an organisation that would enable the libraries efficiently communicate and strengthen their cooperation was needed.

A meeting to create a non-profit organisation, Estonian Libraries Network Consortium (ELNET), was held by its founding members - the National Library of Estonia, the University of Tartu, Tallinn University of Technology, Estonian Agricultural University, the Library of the Estonian Academy of Sciences, Tallinn Pedagogical University, and the Estonian Literary Museum - at the end of 1995. The official date of the establishment of ELNET is 4 April 1996.

As of 1 January 2017, the Consortium had nine members and nine partners.

The integrated online catalogue ESTER has become the first and most voluminous joint activity project of the Consortium involving all its members and partners. In the year 2000, joint procurements of research information for research libraries were added to the activities of the Consortium. In 2009, the database of Estonian articles ISE (Index Scriptorum Estoniae) and the Estonian Subject Thesaurus (EMS) were put into operation. In 2010, the Consortium participated in the creation of the joint application Estonian e-Repository and Conservation of Collections (the first stage) that was presented to the Estonian Research Infrastructure Roadmap and was positively assessed by specialists. The task of the Consortium in this project is the creation of a joint environment, the Estonian e-repository portal, and making it available for information seekers.

The Estonian e-repository portal was opened to its users at the Vision Conference dedicated to the 20th anniversary of the Consortium in April 2016.

LibQUAL reader satisfaction survey to improve library services at the University of Tartu and Tallinn University of Technology

Kristina Pai, University of Tartu Library, Director of Collection Development
Aiki Tibar, Tallinn University of Technology Library, Research and Development Officer

In 2016, fifteen member libraries of the Association of European Research Libraries LIBER, among them the University of Tartu Library and the Tallinn University of Technology Library, conducted a reader survey using the LibQUAL+ methodology. The survey examined user satisfaction with library staff, information availability, and the library as a space (twenty two core questions), and five questions fitting in with the LIBER strategy. Respondents assessed services using a 9-point scale in the following categories: the minimum, desired, and the perceived level of service quality. On the basis of respondents’ assessments gaps between minimum expectations and the perceived level, as well as between the perceived level and the desired level of service quality were identified.

The survey results concerning twenty two core questions reveal that the perceived level of satisfaction as compared with other LIBER libraries was higher at the Tallinn University of Technology Library (TUTL) and the University of Tartu Library (UTL).

According to the overall results of LIBER libraries, the minimum expectations of respondents were somewhat higher, but the assessments of the perceived and desired levels lower than at the TUTL and the UTL. Based on the LIBER results, the respondents’ satisfaction with information availability and the library as a physical space was lower as compared with the Estonian libraries; however, the assessment of the perceived level of library staff skills was closer to the desired level. The most satisfied with the physical environment of the library were the respondents of the TUTL survey.

The respondents were most critical about information availability, with the lowest gap between the perceived and desired levels at the TUTL and the highest at the UTL. The expectations of UTL users were higher in regard to the availability of both printed and e-information resources.

Some questions related to the LIBER Consortium (research evaluation support, e.g. via bibliometrics or other assessment; promoting open access publications; facilitating research data management; advising on copyright and other issues) show that the TUTL has better managed to meet the minimum expectations of respondents. The satisfaction with up-to-date teaching is the highest at the TUL. At the same time, the overall results of the LIBER libraries show that gaps between the perceived and desired levels are lower in the questions concerning advising on copyright issues, facilitating research data management, and research evaluation. The expectations of the respondents of the TUL and the TUTL in connection with the above-mentioned questions are higher.

Based on the TUL and TUTL surveys and the overall results of the LIBER Consortium, it can be positively stated that across all the questions the mean ratings given by respondents to the perceived level remained in the zone of tolerance, i.e. between the minimum acceptable and the desired levels. The overall quality of library services was rated highly - the mean points at the TUTL 7,80; at the TUL 7,64; and 7,45, according to the LIBER overall results.

Free responses revealed a very positive attitude towards library staff (competent, polite, helpful, etc.). The respondents were more critical about the opening hours at the TUTL. Criticised were also computers and network connections (computers could be more up to date and the network faster). The users wished to have more possibilities for individual and team work. According to some readers, both the TUL and the TUTL are the best libraries in Estonia.

Learning mobility opportunities for the staff of university libraries

Kate-Riin Kont, Head of the Acquisition Department, Tallinn University of Technology Library

Since 2009 the Estonian universities governed by public law have participated in different Erasmus Mundus global programmes of learning mobility and international mobility. For instance, Tallinn University of Technology participates in such programmes as Interweave, Eurica, Ember, AREAS +. Erasmus Mundus Action 1 offered learning mobility for the years 2009-2013; and Erasmus Mundus Action 2 provides learning mobility for the years 2014-2017.

A big advantage of Erasmus Mundus programmes is the fact that students of very different study levels, academic employees as well as administrative staff can participate. Most programmes allow students to choose between several exchange periods that can be either one semester, one academic year or passing the entire study level at the partner university. For employees, however, mainly one-month exchange programmes are designed; except for the Ember project that provides employees with an exchange period of three months.

This article gives an overview of the author’s learning mobility with the Interweave and Eurica projects to Bhutan and Honduras. In addition, the article introduces the scholarship programme ITEC of the Indian Republic and its opportunities. The aim of the article is to encourage both the university staff and library colleagues to feel more confident about using the offered scholarship programmes.

Activities of the Estonian Librarians Association in 2016

The year 2016 will go down in the history of the ELA as the year of active cooperation and communication. The appeals and meetings with the Estonian members of the European Parliament acknowledged a good level of Estonian libraries as well as problems related to borrowing e-books from libraries. The participation of representatives from different associations in discussions at the Baltic and Nordic Library Conference in Lithuania and the IFLA Conference in Columbus gave us a comparison possibility and a wider picture of the activities of different countries’ associations. It was important to move on from the communal projects to the vision document The Library of the 21st Century that focused on the improvement of public library services.

By far the biggest and the most traditional undertaking of the Association was the opening of the Library Days that brought to the newly opened National Museum of Estonia (ERM) a record number of librarians from all over Estonia. Via the Õpetajate Leht (Teachers’ Newspaper) cooperation opportunities of schools and libraries were introduced. Volunteering together gives more opportunities to all of us; contributing to the best of our ability to collective work we enlarge our sense of community.

As of 31 December 2016, the Estonian Librarians Association had 775 active members, incl six honorary members. The Harju County Library, the Lääne County Central Library, the Valga Central Library, the Viljandi City Library, the Lääne-Virumaa Central Library, and the Rapla Central Library acted as associate members; the Pärnu Central Library joined the ELA in 2016.

In 2016 the number of members was reduced by sixteen: 34 new members joined and due to different reasons 49 members left the ELA. The campaign Join the ELA during the annual meeting and the Library Days brought in 27 new members.

The nine-member Board had five meetings; issues that needed to be urgently resolved were four times decided by written voting. The Office of ELA had one paid employee.

198 ELA members participated in the general meeting held on 9 March; the quorum together with mandates was 440. The meeting approved the annual report of the activities of the Estonian Librarians Association in 2015, its financial report, and the development trends for 2016. The heads of structural units of ELA made a brief review of their activities. Also, the document The Library of the 21st Century was approved (see http://eru.lib.ee/www/images/stories/dokumendid/21-sajandi-raamatukogu.pdf).

The sections of Special Libraries, School Libraries, and Rural Libraries; the committees of Collection Management, Education, Children’s Library Services, Terminology, and the Antiquarian Book; the working groups of New Approach and Acquisition of Public Libraries; the Club of Retired Librarians, the Young Professionals Club; and the Professional Qualifications Committee - all these structural units were actively involved in the doings of the ELA in 2016. Tartu County, Võru County, and Pärnu County organised their joint activities in their own region.

The ELA considers it important to appreciate the library profession, to recognise and promote librarians working in different libraries. The acknowledgement of librarians was supported by the Cultural Endowment of Estonia and the Ministry of Culture. Librarians were granted the ELA Prize for Merits and the ELA Annual Prize; also the title of the Rural, School, and Children’s Librarian of the Year; the Research Library, Special Library, and Town Library Deed of the Year; the Journalist Award, and the Friend of the Library Award. The Bibliography Award was given out together with the Tallinn University Academic Library supported by the Cultural Endowment.

The ELA is a provider of professional qualifications up to the year 2018. 21 applications were submitted in 2016. The Professional Qualifications Committee was convened on 26 September. It was decided to give professional qualification, level 6, to 16 librarians; three applicants achieved level 7. Professional qualification, librarian, level 8 was granted for the first time. Professional qualification certificates are registered in the National Vocational Register and are valid seven years.

Six issues of the professional journal of librarianship, Raamatukogu, were published by the National Library of Estonia and the ELA. The publishing of the journal was supported by the Cultural Endowment. Two yearbooks 2014/26 and 2015/27 came out of print and are also included in the digital archive Digar.

Activities of the Estonian Libraries Network (ELNET) Consortium 2016

Mare-Nelli Ilus, Executive Director, ELNET Consortium
Riin Olonen, Development Manager, ELNET Consortium

As of 31 December 2016, the ELNET Consortium had nine members and nine partners. In 2016, the Estonian Academy of Security Sciences and the National Archives of Estonia joined the Consortium as partners.

The major activities in the online catalogue ESTER in 2016 were connected with the development of the user registration and authentification system (KRAS), a further supplement to the online catalogue ESTER; the integration of new members into the information system; and the loading of the online catalogue data into the E-Repository portal.

The capacity of the online catalogue (as of 31 December 2016) was all in all 3 041 070 titles and 9 527 681 copies (annual growth respectively 47 304 titles and 238 229 copies)

The procurement of electronic research databases for university libraries was carried out as planned.

After many years of preparation works the E-Repository portal was opened within the Vision Conference in April 2016. The portal integrates digital information of different databases providing the description of digital material and links to original data. The software of the portal was developed by the Fraunhofer Institute for Intelligent Analysis and Information Systems IAIS (Fraunhofer IAIS). During the year the interfacing of data sources was continued.

The year 2016 was the ELNET Consortium jubilee year, 20 years passed since the foundation of the Consortium. The event was marked by the International Vision Conference ELNET 20.

About the activities of the Estonian Music Library Association in 2016

Kaie Viigipuu-Kreintaal, President of the Estonian Music Library Association

The Estonian Music Library Association (EMLA) is an organisation whose aim is to promote collaboration between music libraries and to represent their common public interests. The EMLA is an Estonian Branch of the IAML (International Association of Music Libraries, Archives and Documentation Centres).

The EMLA as an institution is a member of the Estonian Music Council and the Estonian Music Information Centre.

At the end of 2016, the EMLA had 14 members: 11 institutional and 3 individual members. In September the Arvo Pärt Centre joined the EMLA. The Arvo Pärt Centre (www.arvopart.ee) was founded in 2010 by Arvo Pärt and his family with the aim of creating opportunities for preserving and researching the creative heritage of the composer in his native land.

The Board of the EMLA consisted of the following members: Kaie Viigipuu-Kreintaal (President, Tallinn Central Library), Ilvi Rauna (Vice-President, Estonian Academy of Music and Theatre Library), Heidi Heinmaa (Secretary, National Library of Estonia), Avo Kartul (University of Tartu Library), Ene Roost (Pärnu Central Library), Meery Salu (Tartu City Library), Viive Valper (Estonian Philharmonic Chamber Choir).

The annual meeting and spring seminar were held on 6 May 2016 at the National Library.

This year the theme of the seminar concerned only everyday professional work. Discussed were issues related to cataloguing, uniform titles, and professional terminology.

The autumn meeting was held on 11 November at the 40th Anniversary Conference of the Music Department of the Tartu City Library.

The First Estonian-Finnish Music Library Seminar in Helsinki took place on 26-27 May. This event was launched under the leadership of the Finnish Music Library Association, with the EMLA helping complete a programme of Estonian presentations.

Estonia was represented with seven presentations.

This year 71 entries with English annotations of music literature published in Estonia were added to the RILM database.

The IAML Annual Congress in Rome was attended by Katre Riisalu, Heidi Heinmaa (National Library) and Ilvi Rauna (EAMTL). Ilvi Rauna continued as the Vice-President of the IAML Libraries in the Music Teaching Institutions Branch and as a member of the Membership Committee. Kaie Viigipuu-Kreintaal was a member of the Copyright Committee.

The BAAC (Baltic Audiovisual Archival Council) Annual Conference Heritage and People: Connecting, Curating, Sharing in Vilnius was attended by Marika Koha (National Library).

The Yearbook of the Estonian Librarians Association 2015

 

Preface

Dear reader,

You are holding the 27th Yearbook of the Estonian Librarians Association (ELA).

The year 2015 was the Year of Music. A lot of music was played also in libraries, in addition to numerous music-related exhibits and meetings. Katre Riisalu gives an overview of the library events during this year. Head of the Music Department of the Pärnu Central Library, Ene Roost, writes about the establishment of the Music Department and the activities of the music department of the public library in general. Music at the library – sounds great!

Also, one will get an idea how the little residents of Pärnu are encouraged to read and visit the library, and what is being done in Tallinn so that the people could feel confident in the world of online and know how to use modern smart devices.

For the ELA this year was significant because the cooperative relations with colleagues of the Baltic States were refreshed. Also, in 2015, in the new building of the National Library of Latvia the 10th Congress of the Baltic Librarians was held, with many participants from Estonian libraries – both as performers and listeners

Under the aegis of the ELA, we have been celebrating the Library Days for 25 years. The review of this is presented in the collection by Reet Olevsoo.

By the end of 2015, under the leadership of the ELA a vision document of Estonian librarianship “The Library of the 21st Century“ was prepared that will obviously be discussed in the next yearbook.

Traditionally, the Yearbook introduces the best librarians and library deeds of the year 2015 and covers the activities of the ELA, ELNET Consortium and the Association of Estonian Music Libraries.

We wish to thank all those people who contributed to the compilation of the Yearbook and provided us with their meaningful articles.

Editorial Board

 

Summaries

The 10th Congress of Baltic Librarians „Libraries in Communities“ on 12–13 October 2015 in Riga, the National Library of Latvia

Tuuliki Tõiste. Head of Library Services Department, Tallinn University of Technology Library; member of the ELA Board

In 2015 the 10th Congress of Baltic Librarians took place in Riga, in the newly constructed building of the National Library of Latvia. The preparatory period of the Congress was short and very busy; the programme was still being drawn up on Friday, before the beginning of the Congress on Monday. Estonia was represented by 23 delegates, ten of whom delivered reports. Tuuliki Tõiste gives an account of the presentations of the Congress.

Wishing to make us visible: 25 years of Library Days

Reet Olevsoo, Head of the Office, Estonian Librarians Association

In 2015, under the leadership of the Estonian Librarians Association the National Library Days were organised for the 25th times. The author gives an account of the history of Library Days

Libraries capturing Vilde!

Kairi Tilga, Head of the Eduard Vilde Museum

In 2015 we celebrated 150 years since the birth of one of the most influential Estonian writers of the 20th century, Eduard Vilde. In connection with the jubilee year, the Eduard Vilde Museum (Tallinn City Museum) and the Estonian Librarians Association organised a competition „Elusive Vilde“. A broader and more common aim of the project targeted at libraries was to remove dust from the great man of Estonian literature and to move the personality of Vilde and his literary creation from bookshelves directly to the visitors of library reading rooms.

The libraries were summoned to set up a shrewd, innovative and attractive exhibition dedicated to Vilde (shelf, table, windowsill, bookcase, overhead, etc) that would on the one hand open and introduce the readers the story and destiny of the writer and on the other, invite and cause interest to reread the classic. In addition to exhibits, the libraries were called for organising various thematic events related to Vilde.

The competition was very well received and all in all 36 large and small libraries all over Estonia submitted their works. The competition became the most extensive undertaking of the Vilde jubelee year. The writer indeed captured thousands of library visitors across Estonia. It is great that librarians had courage to test their creativity, team spirit, and crafting skills. Hopefully, this successful competition will encourage libraries also in the future to try new innovative solutions for compiling exhibitions. As the role and activity area of libraries is increasingly expanding, the librarians have to work constantly on how to attract the attention of readers.

Läbikäik K (from Winni-the-Pooh) and talking things

Signe Peeker, Chief Specialist, Children’s Services, Pärnu Central Library

The article gives an overview of the activities of the Children’s Department of the Pärnu Central Library in 2015. The author writes about what they do in Pärnu to make children read and visit the library.

Innovative user training at the public library by the example of the Tallinn Central Library

Angelica Õunapuu, Manager of library software, Tallinn Central Library

Everyday life is becoming more and more technology-centred and it is impossible to ignore the role of media and technology. Both the elder and younger population are increasingly involved in the digital world that uses laptops, tablets, smartphones and social media. In addition to regular user training – basic computer training and the use of information sources – the readers need to be trained how to use different technological devices and digital environments. At the Tallinn Central Library, we have started to pay more attention to digital inclusion, teaching our visitors how to use different devices and equipment.

The Tallinn Central Library offers a wide range of various services – beginning from traditional library services and trainings to the rental of sports equipment. In 2015, more than 23 150 readers participated in user trainings which were offered by different service departments and branch libraries of the Tallinn Central Library. This number illustrates how important is the role of libraries in supporting life-long learning and as a community centre where one can acquire new practical skills.

User training at the library today involves more than just instructing how to use library databases and catalogues. It is essential to teach how to handle various media and communication technologies in order to cope with our daily life. At the same time it is important that every person would choose the most convenient and simplest for him/her solution to use. At this point the librarians are those who will help. The libraries are supporters of life-long learning. It is essential to keep up with times and make libraries visible in the community.

The Year of Music and the library

Katre Riisalu, Head of the Fine Arts Information Centre, National Library of Estonia; President of the Estonian Librarians Association

The year 2015 was the National Year of Music in Estonia. It was intended to focus attention on diverse Estonian music life, introduce writers and performers of music, encourage interest in music and increase the role of music in the life of Estonian people. Anybody who wished to contribute to the success of the Year was welcome to participate. In this article Katre Riisalu gives a brief account of the major undertakings of the Year of Music and what impact it had on Estonian libraries, what kind of original events the libraries organised, and provides a more specific overview of the activities of the National Library.

Music department at the public library: why and how?
By the example of the activities of the Music Department of Pärnu Central Library

Ene Roost, Head of the Music Department of Pärnu Central Library

The Music Department of Pärnu Central Library was opened on 25 October 1995. In the article Ene Roost gives an overview of the origin and activities of the Music Department of Pärnu Central Library. Also, the author draws attention to the special features of music department as compared with the regular library.

The ELA acknowledges:

ELA Award of Merit 2015 – Hele Ellermaa, Head of the Kõrveküla Library;

ELA Annual Award 2015 – Triin Soone, Director of the Estonian Children’s Literature Centre for re-establishing the idea of giving a baby book Pisike Puu (Little Tree) to every child born in Estonia;

Children’s Librarian of the Year 2015 – Helle Laanpere, Head of the Children’s Department of the Võrumaa Central Library;

School Librarian of the Year 2015 – Tiina Tuvi, librarian of the Luunja Secondary School Library

Rural Librarian of the Year 2015 – Lea Rand, Head of the Toila Library;

Research Library Deed of the Year 2015 – Tartu University Library, for the development of registry service for Estonian research data;

Special Library Deed of the Year 2015 – Ingrit Zolotov, Head of the University of Tartu Narva College Library;

Town Library Deed of the Year 2015 – Tallinn Central Library - 10 years of the Profession Days dedicated to Aleksander Sibul and the campaign „Come to the Library!“;

Town Library Deed of the Year 2015 – Narva Central Library – the first Estonian library innovation lab MakerLab;

Best Young Librarian 2015 – Elise Rand, librarian of the Viimsi Library.

Elu raamatute keskel (Life amid Books)

Tiina Aasmann, information specialist, Fine Arts Information Centre of the National Library of Estonia

Elu raamatute keskel. Endel Annus 100. Editorial Board: Tiina Aasmann, Anne Ainz, Helje-Laine Kannik, Anne Valmas (chief editor). Tallinn : Tallinn University Academic Library, 2015. 245 pp.

The former colleagues from the National Library of Estonia and the Tallinn University Academic Library issued a commemorative collection about the journey of a great man to the world of books, dedicating the publication to the 100th anniversary of the birth of Endel Annus, a great chronicler of the Estonian book, a book history researcher and bibliographer. The collection contains a selection of Endel Annus’ written works, reminiscences of his colleagues about the road walked together, and a bibliography of his works.

A full picture of the years 2002-2012

Ene Riet, Editor of the journal Raamatukogu

Ene Riet provides an overview of the collection Raamatukogud ja -kogundus Eestis 2002–2012 (Libraries and librarianship in Estonia 2002–2012), compiled by Mihkel Volt.

Due to the lack of money, the printing of the publication was delayed for a whole year and was not issued until the end of 2014. The review of the collection follows with the same time lag.

In addition to the overview of research, public and children’s libraries, the collection summarises the activities of special libraries, written by Heli Priimets and Raile Reigo. Of professional organisations, besides a review of the Librarians Association compiled by Katre Riisalu, Katre Riisalu and Eha Garšnek covered the activities of the Association of Estonian Art Libraries, and Kaie Viigipuu-Kreintaal wrote about the Estonian Music Library Association.

Raamatukogud ja -kogundus Eestis 2002–2012 is not a research publication covering everything. It is an observatory publication containing a chronology, photos, and library statistics of events and is intended for librarians and specialty students. Since the collection contains the English resumes and statistics tables, our foreign colleagues are also welcome to familiarize themselves with Estonian librarianship.

Estonian Librarians Association in 2015

On 31 December 2015 the Association had 790 members, including four honorary members and one foreign member. Supporting members of the ELA are the Harju County Library, Lääne County Central Library, Lääne-Virumaa Central Library, Rapla Central Library, Valga Central Library and Viljandi City Library.

In 2015, 18 new members joined the ELA, 42 members left the organisation. The honorary member Maare Kümnik (15 March 1936–13 November 2015) passed into eternity. The campaign „Join the ELA!“ held on the Annual Meeting day and during the Library Days brought thirteen new members to the Association.

One of the major projects and challenges in 2015 was the drawing up of a vision document „The 21st Century Library“. The proposal to start drawing up an essential strategic document for Estonian librarianship was made at the ELA Annual Meeting 2015 and unanimously approved by its participants.

The ELA is a profession provider for librarians up to the year 2018. In 2015, from 15 August to 15 September the ELA Office was accepting profession applications; submitted were 7 applications. The applications were reviewed by the Professional Qualifications Committee on 30 September. According to the decision of the Committee three applicants were issued 6 level professional qualification, and four applicants received 7 level professional qualification.

On the initiative of the ELA the Library Days „Let’s Meet at the Library“ took place for the 25th time. The National Library Days were opened in the Kohtla-Järve Cultural Centre on 20 October.

On the opening day, inside the newspaper Postimees a special insert on the Library Days was issued, the publication of which was supported by Kultuurkapital (Cultural Endowment of Estonia). An electronic version of the insert is available on the ELA homepage.

The Library Days were concluded on 30 October at the Palamuse Community Centre in Jõgeva County at the Rural Librarians Day which was held for the 15th time.

The idea to celebrate in libraries the 150th anniversary of Eduard Vilde was initiated by the Eduard Vilde Museum in cooperation with the ELA. The aim of this undertaking was to stimulate and diversify literary life in libraries, to make Vilde attractive to the younger target groups, to contribute to the creation of a contemporary image of the greatest figure of our literature and cultural history, and to invite the people to read native valuable literature. The libraries were invited to participate in the contest “Elusive Vilde”.

Thirty six libraries all over Estonia took part in the contest, organising non-traditional, eventful, creative, original and community inclusive exhibits.

From 3-6 November, the writers once again toured Estonian libraries. It was already the previous year that the poet Doris Kareva gave the tour a common name Sõnaränd (Word travel). More than twenty writers in seven teams had meetings with readers and librarians, criss-crossing the whole country.

During the recent years the ELA has made attempts to re-establish cooperative relations with its Southern neighbours and refresh common projects of Baltic librarians. In this respect, the year 2015 was extremely productive – organising several trips, holding common seminars and open discussions.

On 29-31 March four-member delegations of the Boards of Latvia, Lithuania and Estonia met in Birštonas in Lithuania close to the Belarusian border to discuss cooperation opportunities and common projects. The participants exchanged experience and discussed if there was any common success formula for the activities of library associations and how to strengthen cooperation partnership. The first concrete step in this direction was the participation of the Estonian delegation in the opening of the Lithuanian Library Days in Vilnius on 26–28 April. At the international conference “Library: Information and Knowledge for Everyone” Estonian experience was shared by Veronika Raudsepp Linnupuu from the Viljandi City Library, Angelica Õunapuu from the Tallinn Central Library, and Mai Põldaas from the University of Tartu. The Estonian libraries stand out among other Baltic libraries for their modernity and exciting undertakings. Katre Riisalu and the other presidents of the Baltic professional associations signed a goodwill agreement on further cooperation.

On 6-7 August, the Lithuanian Librarians Association Young Professionals Section organised an international forum in Šventoij, Lithuania with participants from Latvia, Lithuania, Ukraine and Russia, and two representatives from Estonia. The goal of the forum was to develop cooperation between young librarians and speak about their experiences on the librarianship landscape. The participants from Estonia were the members of the Young Professionals Club, Liina Tamm and Maris Nool.

The 10th Congress of Baltic librarians “Libraries in Communities” was held at the National Library of Latvia in Riga on 12-13 October. The Congress was convened by the Latvian Librarians Association together with the professional associations of Estonia and Lithuania. There were twenty three participants from Estonian libraries, five of whom delivered constructive and well received presentations. Tuuliki Tõiste belonged to the programme panel of the Congress.

Consortium of Estonian Libraries Network

Mare-Nelli Ilus, Executive Director of the Consortium of Estonian Libraries Network

By the end of 2015 the ELNET Consortium had 9 members and 7 partners, Eesti Pank (the Bank of Estonia) as a new partner. All together 16 member and partner libraries were involved in the work of the Consortium. During the year, the libraries of Eesti Pank, Tartu Art College, Tartu Art School, Tallinn City Museum, and Tallinn City Archives joined the e-catalogue.

The debates about the future of cooperation of the Consortium members and partners started in 2014, resulting in the approval of the development strategy 2015-2018 in May.

A novel proposal was made to expand even more cooperation between libraries and form a development council at the Consortium with the aim of involving highly qualified IT specialists from outside to plan development activities of the Consortium, and inviting to participate representatives of different ministries, evolving thus into a high-level developer of librarianship services in Estonia.

All member and partner libraries of the Consortium participate in one of the most important areas of activities, the online catalogue ESTER. Thirteen libraries participate in the database of Estonian articles ISE.

About the activities of the Estonian Music Library Association in 2015

Kaie Viigipuu-Kreintaal, President of the Estonian Music Library Association

The Estonian Music Library Association (EMLA) is an organisation promoting cooperation between music libraries and representing professional interests. EMLA is the National Branch of the International Association of Music Libraries, Archives and Documentation Centres. EMLA is a member of the Estonian Music Council and the Estonian Music Information Centre.

In 2015 EMLA had 13 members: 10 institutions and 3 individual members.

Major events/trainings were traditionally organised two times a year. The regular General Assembly meeting and Spring Training Day took place at the National Library of Estonia on 24 April. The theme of the Training Day this time was Deltabluusist britibluusini: pildikesi bluusi ajaloost (From Delta blues to British blues: snapshots from the history of blues).

The autumn meeting took place at the Pärnu Central Library at the Jubilee Conference dedicated to the 20th anniversary of the Music Department of the Library.

Once again attempts were made to find a solution to the problem of lending rights of video recordings. For several years a working group on the codification of intellectual property formed at the Ministry of Justice has been working on a new draft of the Copyright Act. The meeting of the representatives of libraries, film producers and related ministries held at the National Library in May 2014 to discuss once more public lending right did not yield in any result.

In January 2015 the last version of the new Copyright Act became public, which surprisingly distinguished between films produced in Estonia and those produced abroad, laying down their different lending regulations.

In June on the initiative of EMLA another petition was submitted to the Minister of Justice, Urmas Reinsalu, the Minister of Culture, Indrek Saar and the members of the Cultural Affairs Committee of the Riigikogu (Parliament) concerning the lending of audio-visual items. The ELA and the directors of central libraries joined the petition.

The year 2015 was announced the Year of Music in Estonia with the aim to focus attention on diverse Estonian music life, introducing creators and performers of music, encouraging interest in music and increasing the role of music in the life of Estonian people. Of course, in this event, the music libraries, took the opportunity to better introduce and highlight their activities. All the libraries arranged music-related events, organised exhibitions and trainings for their users as well as colleagues from other libraries. Every issue of the journal Raamatukogu (Library) published this year had at least one article on music librarianship. Other publications covered the undertakings of music libraries as well. It is also worth noting that Head of the Music Department of the Pärnu Central Library, Ene Roost; was awarded the title Pärnu Woman of the Year for her 20-year-long work in creating and developing the Department.

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